Question 1

What makes 9 Aviles's all-inclusive wedding packages unique for a St. Augustine wedding?

Accepted Answer

Our all-inclusive packages are uniquely designed to offer a truly seamless and elegant wedding experience in the heart of historic St. Augustine. We combine our intimate venue's timeless charm on America's oldest street with a carefully curated selection of top-tier local vendors. This approach eliminates the stress of searching for individual vendors, ensures a cohesive aesthetic, and provides dedicated in-house day-of coordination, allowing you to fully immerse yourselves in the magic of your St. Augustine celebration.

Question 2

How do your all-inclusive packages help with wedding budget planning in St. Augustine?

Accepted Answer

Our all-inclusive packages offer transparent, fixed pricing that significantly simplifies your wedding budget. By bundling essential services like venue rental, catering, professional photography, and DJ services, we eliminate hidden costs and unexpected expenses often associated with à la carte planning. This provides financial predictability and often results in cost savings, giving you peace of mind while planning your dream wedding in St. Augustine.

Question 3

What level of customization is available within the all-inclusive wedding packages?

Accepted Answer

While our all-inclusive packages are comprehensive, we understand the importance of personal touch. We offer various choices within the packages, such as selecting from our Aviles Decor Package options (linens, chargers, napkin rings), floral upgrades, and menu selections from our approved caterers. This allows you to tailor key elements to reflect your unique style and preferences, ensuring your wedding feels distinctly yours.

Question 4

Is day-of coordination included in all your all-inclusive packages, and what does it cover?

Accepted Answer

Yes, professional day-of coordination by our experienced in-house team is a cornerstone of our all-inclusive packages. Our coordinators handle everything from overseeing decor setup and managing vendors to ensuring your event flows smoothly according to schedule. This comprehensive support means you can relax and enjoy every moment of your special day, knowing all the details are expertly handled.

Question 5

Do we need an event coordinator?

Accepted Answer

All-Inclusive Packages:

Great news! When you choose one of our All-Inclusive Packages, you don't need to worry about hiring an event coordinator or day-of coordinator. We've already taken care of this for you! Our in-house team (Dave and Christy) provides full day-of coordination and event management as part of your package. We handle everything including:

• Décor setup (table décor, linens, and other elements)
• Day-of vendor coordination
• Providing a detailed guideline and checklist for you
• Offering our trusted vendor list
• Supplying an in-house package for linens, table décor, and other options

This is one of the many benefits of our all-inclusive approach – no stress about finding and hiring a coordinator! We require a phone consultation to discuss event specifics and a 30-day venue walk-through to confirm details. All décor choices need our approval before finalizing.

To maintain clear communication and avoid confusion, outside day-of coordinators are not permitted to communicate directly with our approved vendors since we handle all coordination. If you choose to hire your own coordinator or planner (which is not necessary), their role would be limited to assisting the bride and bridal party with personal needs like bustling the dress or providing emotional support. All coordinators must be licensed and insured.

Once your bridal party arrives at 9 Aviles, our team takes full responsibility for all venue-related processes, ensuring a smooth and enjoyable experience.

À La Carte Package:

For the À La Carte Package, 9 Aviles does not provide event planning assistance or a day-of coordinator. Clients are required to hire an approved, licensed, and insured event planner and day-of coordinator to manage the event details and coordination.

Question 6

Do we have to pick a caterer from an approved vendor list?

Accepted Answer

All-Inclusive Packages:

No need to worry! If you choose one of our All-Inclusive Packages, your catering is already included with Legacy Catering – one of the best professional caterers in the Saint Augustine area. This is already selected for you, so you can simply choose your menu and enjoy delicious food without the stress of vendor hunting! This is part of what makes our all-inclusive packages so convenient and stress-free.

À La Carte Package:

For our À La Carte Package, YES, we do require that you hire a caterer from our APPROVED vendor list. This list includes some of the best professional caterers in the Saint Augustine and Jacksonville area. All vendors are licensed and insured to protect all parties. We've carefully vetted these caterers to ensure they provide exceptional service at our venue.

Question 7

Does the venue have a list of approved vendors?

Accepted Answer

All-Inclusive Packages:

Great question! With our All-Inclusive Packages, you don't need to stress about finding vendors – we've already selected the best ones for you! Your package includes:

• Legacy Catering (catering)
• Professional photography
• COS Celebrations (DJ service with our amazing lighting system)
• Professional bar service
• Floral arrangements

Everything is already coordinated and included! This is the beauty of choosing all-inclusive – no vendor research required, no multiple meetings to schedule, just select your menu choices and décor preferences, and we handle the rest. All our included vendors are vetted, licensed, insured, and work seamlessly together.

À La Carte Package:

YES! For the À La Carte Package, we do require that you hire outside vendors from our APPROVED vendor list. These vendors are carefully vetted, know exactly how to work at our venue, and provide the best service. All vendors are licensed and insured to protect all parties. This includes photographers, who must be from our approved list as well. We've made great working relationships with local professionals that understand our venue, are easy to work with, and provide excellent results.

The approved vendor list is provided after your deposit and contract signing.

Question 8

May I bring my own food?

Accepted Answer

All food and beverage service (except desserts) must be provided by one of the approved caterers on our list.

Question 9

Can I change the caterer if I don't like the food at the tasting?

Accepted Answer

Our all-inclusive wedding packages include catering exclusively through our trusted catering partner. For this reason, outside caterers or substitutions are not permitted once your booking is confirmed.

The tasting is designed to help you choose and refine your menu, and our catering team is happy to make reasonable adjustments to menu selections, flavors, and presentation whenever possible. We've carefully selected this caterer for their consistent quality, professionalism, and extensive experience at our venue to ensure a seamless and enjoyable experience on your wedding day.

Question 10

How does the bar work? Can we serve our own alcohol?

Accepted Answer

All-Inclusive Packages:

No stress here! If you choose one of our All-Inclusive Packages, professional bar service is already included with one of our approved, licensed, and insured bartending vendors. You simply purchase your own selection of beer, wine, and spirits from any retailer (saving you money!), and our professional bartenders handle the rest. They provide all glassware, ice, mixers, garnishes, and napkins – everything is coordinated and ready for you!

This is the convenience of all-inclusive – the vendor is pre-selected from our trusted list, so you don't need to research or interview bartending services. Just buy your alcohol and we take care of the professional service!

À La Carte Package:

9 Aviles operates on a "host bar" system. All alcohol must be served by a licensed and insured bartending vendor from our APPROVED list. You purchase your own alcohol from any package store, which makes it economical and allows you to choose exactly what you want. The bar service vendor provides glassware, garnishes, mixers, napkins, and professional service.

Question 11

Can we have a DJ?

Accepted Answer

We've got an excellent APPROVED DJ company who coordinates their equipment and software seamlessly with ours. With so many hobby DJs, we decided it was much easier for everyone to have a professional DJ available to run our professional light and sound system. Our sound and light system is something that many venues do not offer or include, so it's a win/win situation for you!

Question 12

Does the 9 Aviles Event Venue offer discounted rates during off peak months?

Accepted Answer

Please contact us.

Question 13

What if it rains? Should we consider an outdoor or barn venue instead?

Accepted Answer

You never have to think about the weather at 9 Aviles. Because our ceremony and reception spaces are fully indoors and climate-controlled, rain, heat, humidity, wind, and bugs simply aren't part of your day — no tent rentals, no backup plan, no last-minute decisions.

Outdoor and barn venues can be beautiful, but they carry real risks worth understanding before you book.

Question 14

How many guests can the venue hold?

Accepted Answer

For a seated reception/dinner event WITH a dance floor, our venue is perfect with a guest count of 50 and under (including bride & groom). Many intimate venues will allow more than what is comfortable, but we're not okay with that because it's not ideal for your guests or our venue.

For ceremony and reception at 9 Aviles we can accommodate up to 50 guests (including bride & groom), This intimate table seated ceremony will face the castle doors under the balcony for a unique and enchanting backdrop.

Events WITHOUT a DJ usually still include multiple vendors and a variety of table setups, therefore the maximum guest count is 50. If your guest count is under 36 including bride & groom, with out a DJ/center dance floor, we can discuss optional set-up so the ceremony is at the fireplace.

Question 15

How long is the rental time?

Accepted Answer

The rental time depends on the package you choose:

All-Inclusive Wedding Package (Ceremony & Reception):
• 8-hour exclusive venue rental
• 5 hours of guest access time

All-Inclusive Reception Package:
• 7-hour exclusive venue rental
• 4 hours of guest access time

All-Inclusive Rehearsal Dinner Package:
• 6-hour exclusive venue rental
• 3 hours of guest access time

À La Carte Package:
• Rental times vary based on your selected options

All rental periods cover setup to breakdown. Additional event time can be arranged in advance for an extra fee, subject to vendor agreement and potential additional charges from them. If you need more time or wish to extend your event, extra hours are available at a per-hour rate.

Question 16

Does 9 Aviles Event Venue have a space for a wedding ceremony? Is rehearsal time provided for my event?

Accepted Answer

Yes! 9 Aviles has a couple picturesque locations for a ceremony, depending on your event. Your ceremony booking also includes rehearsal time. Most rehearsals occur the day before your event. Depending on our event schedule we try to be flexible and will secure a time a few weeks out from the ceremony date.

Question 17

Are there any decoration restrictions?

Accepted Answer

To maintain the beauty, integrity, and safety of our wonderful venue and property, we do have decorating restrictions. Décor cannot be adhered to drywall or coquina walls, floors, ceilings, beams, doors, or fireplaces. If there is a banner or sign that you would like to hang please discuss with 9 Aviles management to see if we can accommodate the request by placing and securing the proper hardware. Open flame candles are not allowed (*Candles must be enclosed in a votive or holder), smoke machines, sparklers, glitter, confetti, balloons, birdseed, and animals (including live birds) are not permitted inside the building.

Question 18

Where do guests park?

Accepted Answer

Paid parking reservations for up to 60 spaces may be available at the Trinity Episcopal Church. Parking decks and metered parking spots are also available. There are also shuttle services available to and from parking lots or your hotel. Guests often like to leave the venue on foot and go enjoy the nightlife and sightseeing. Shuttles by the app are available all over town.

Question 19

How do I reserve a date?

Accepted Answer

A non-refundable deposit will reserve the date and a contract must be signed shortly thereafter. All deposits can be made by cash, any major credit card, or check made payable to 9 Aviles, LLC. We prefer easy payment by credit card over a secured site. However, we are able to discuss options for payment that break it down into smaller payments.

Question 20

When is the remaining balance due?

Accepted Answer

The remaining balance is due 30 days before you event.

Question 21

Am I required to provide my own insurance?

Accepted Answer

Clients are required to obtain a certificate of liability insurance (with host bar liability) showing limits of $1,000,000, for bodily injury and property damage, naming 9 Aviles, LLC as additional insured. Here is a commonly used company for your reference: https://www.wedsafe.com/Pages/home.aspx

Question 22

Will someone from 9 Aviles be present during my event?

Accepted Answer

Yes, a 9 Aviles venue manager (Dave and/or Christy) will be present for the duration of each event. They are responsible for handling any venue-related issue and vendor duties.

Frequently Asked Questions

What makes 9 Aviles's all-inclusive wedding packages unique for a St. Augustine wedding?

How do your all-inclusive packages help with wedding budget planning in St. Augustine?

What level of customization is available within the all-inclusive wedding packages?

Is day-of coordination included in all your all-inclusive packages, and what does it cover?

Do we need an event coordinator?

Do we have to pick a caterer from an approved vendor list?

Does the venue have a list of approved vendors?

May I bring my own food?

Can I change the caterer if I don't like the food at the tasting?

How does the bar work? Can we serve our own alcohol?

Can we have a DJ?

Does the 9 Aviles Event Venue offer discounted rates during off peak months?

What if it rains? Should we consider an outdoor or barn venue instead?

How many guests can the venue hold?

How long is the rental time?

Does 9 Aviles Event Venue have a space for a wedding ceremony? Is rehearsal time provided for my event?

Are there any decoration restrictions?

Where do guests park?

How do I reserve a date?

When is the remaining balance due?

Am I required to provide my own insurance?

Will someone from 9 Aviles be present during my event?