Frequently Asked Questions

 No, 9 Aviles does not require a day-of coordinator. We exclusively manage décor setup, including table décor, linens, and day-of vendor coordination in-house. Our team provides a detailed guideline and checklist for the client, which we guide them through, a trusted  vendor list, and an in-house package for linens, table décor, and other décor options to make the process seamless.

Once you book, we require a phone consultation to go over specifics with the client as well as a 30-day walk-through of the venue to confirm vendor choices and event details. All décor choices must be approved by 9 Aviles before finalizing the arrangements.

To ensure clear communication and avoid issues with outdated or incorrect information, we do not allow outside day-of coordinators to communicate directly with our approved vendors. Our team handles all day of vendor coordination for a smooth event. 

If you choose to hire a coordinator or planner, their role at 9 Aviles will be limited to assisting the bride and bridal party with personal needs, such as bustling the dress and providing emotional support. All coordinators and planners must be licensed and insured.

While other venues may require a day-of coordinator for ceremony-only services, once the bridal party arrives at 9 Aviles, our team takes over all responsibilities and decisions related to our venue process, ensuring a smooth and enjoyable experience for you and your guests.

YES!  9 Aviles has created an APPROVED vendor list for catering, which includes some of the best professional caterers in the Saint Augustine and Jacksonville area. All vendors are licensed and insured to protect all parties.

YES!  We do require that you hire outside vendors from our APPROVED vendor list. These vendors are vetted and know exactly how to work and provide the best service at our venue. All vendors are licensed and insured to protect all parties. Photographers must be from our approved list as well. We've made good working relationships with local photographers that understand our venue, are easy to work with, and provide a great product. 

All food and beverage service (except desserts) must be provided by one of the approved caterers on our list. 

9 Aviles is an event venue, therefore, all alcohol must be served by an outside APPROVED vendor (licensed & insured)  from our LIST. They provide professionals to serve a "host bar", which makes things easy and economical since you purchase the alcohol you want to be served from an alcohol package store. The bar service vendor provides glassware, garnishes, mixers, napkins, etc... 

We've got an excellent APPROVED DJ who coordinates his equipment and software seamlessly with ours. With so many hobby DJs, we decided it was much easier for everyone to have a professional DJ available to run our professional light and sound system. Our sound and light system is something that many venues do not offer or include, so it's a win/win situation for you! 

Please contact us.

For a seated reception/dinner event WITH a dance floor, our venue is perfect with a guest count of 50 and under (including bride & groom). Many intimate venues will allow more than what is comfortable, but we're not okay with that because it's not ideal for your guests or our venue. 

Events WITHOUT a DJ usually still include multiple vendors and a variety of table setups, therefore the maximum guest count will always be under 64.

For ceremony and reception at 9 Aviles we can accommodate up to 50 guests (including bride & groom), This intimate table seated ceremony will face the castle doors under the balcony for a unique and enchanting backdrop.

The rental period for a reception is 7 hours, including 4 hours for guests, covering setup to breakdown. Additional event time can be arranged in advance for an extra fee, subject to vendor agreement and potential additional charges from them. If you need more time or wish to extend your event, extra hours are available at a per-hour rate.

Yes! 9 Aviles has a couple picturesque locations for a ceremony, depending on your event. Your ceremony booking also includes rehearsal time. Most rehearsals occur the day before your event. Depending on our event schedule we try to be flexible and will secure a time a few weeks out from the ceremony date.

To maintain the beauty, integrity, and safety of our wonderful venue and property, we do have decorating restrictions. Décor cannot be adhered to drywall or coquina walls, floors, ceilings, beams, doors, or fireplaces. If there is a banner or sign that you would like to hang please discuss with 9 Aviles management to see if we can accommodate the request by placing and securing the proper hardware. Open flame candles are not allowed (*Candles must be enclosed in a votive or holder), smoke machines, sparklers, glitter, confetti, balloons, birdseed, and animals (including live birds) are not permitted inside the building. 

Paid parking reservations for up to 60 spaces may be available at the Trinity Episcopal Church. Parking decks and metered parking spots are also available. There are also shuttle services available to and from parking lots or your hotel. Guests often like to leave the venue on foot and go enjoy the nightlife and sightseeing. Shuttles by the app are available all over town. 

A non-refundable deposit will reserve the date and a contract must be signed shortly thereafter. All deposits can be made by cash, any major credit card, or check made payable to  9 Aviles, LLC. We prefer easy payment by credit card over a secured site. However, we are able to discuss options for payment that break it down into smaller payments. 

The remaining balance is due 30 days before you event. 

Clients are required to obtain a certificate of liability insurance (with host bar liability) showing limits of $1,000,000, for bodily injury and property damage, naming 9 Aviles, LLC as additional insured. Here is a commonly used company for your reference: https://www.wedsafe.com/Pages/home.aspx

Yes, a 9 Aviles venue manager (Dave and/or Christy) will be present for the duration of each event. They are responsible for handling any venue-related issue and vendor  duties.